Nonprofit Structure

by Staffer Team

Board of Directors: Hire and set compensation of CEO; Provide foresight, oversight and insight; Advocate for the nonprofit’s mission; Approve the budget; Review, sign, and assure submission of annual reports

CEO/Executive Director/President: Hands-on, business oriented role; Provides advice on practicality of the board’s visions and wish-list items based on knowledge of organization’s budget, resources and staff expertise; Act as liaison between Board and Managers/Directors; Act as public face of organization; Delegate management responsibilities to the COO, CFO etc.; Help with board development by suggesting, recruiting and training volunteer board members; Closely involved in creation of annual budget and reviews each financial report; Works closely with marketing/development director; Have direct responsibility for HR duties (hire high level employees at large nonprofits, or approve all employee and contractor decisions if the org is smaller); Oversee day-to-day operations

  • Associate Coordinator: run and maintain store front; assist with organizing the charity warehouse (process donations and prepare for distribution); develop and maintain a plan to organize and recruit volunteers; assist with planning and execution of events

Director of Development: responsible for planning, organizing, and directing organization’s fundraising (major gift program, annual fund, planned giving, special events and capital campaigns); works closely with ED and Board in development and fundraising efforts; Should meet prospective donors on a continual basis to establish effective communication; Grow a major gifts program including identification, cultivation and solicitation of major donors; oversee grant seeking including research, proposal writing, and reporting requirements.

Director of Finance (CFO): reports to CEO; requires hands-on and participative management, and the ability to lead and develop the internal team, and work with applicable contracted outsources to support: financial management, Board’s committees, risk management, payroll and employee benefits; Has a critical role in partnering with senior leadership in strategic decision making; must prepare the annual budget; analyze, prepare and present financial statements to the Board; develop a clear financial plan that is consistent with the organization’s strategic programs, goals and initiatives; oversee financial accounting systems and annual audit etc. 

  • Grant Manager:  coordinate and contribute to the writing and completion of grant proposals and reports; track all grant opportunities from existing funders and ensure applications and reports are submitted on time; maintain clear systems for tracking of donors, foundations, organizations and financial information
  • Head of Fundraising: identify and build relationships with potential donors; develop corporate fundraising programs; monitor progress of fundraising drives; develop strategies to encourage new or increased contributions
  • Major Gifts Officer: manage a portfolio of prospects; solicit major gifts through meetings; provide assistance to donors regarding tax laws; maintain prospect records
  • Accountant, Client Service (Entry Level): communicate financial information to non-financial stakeholders; provide client service to internal colleagues by reviewing and analyzing financial statements; participate in preparation of webinar trainings designed for internal staff and external clients on processes and best practices
  • Corporate Controller: responsible for overall financial operations, the maintenance of general ledger and other financial records; preparation of monthly financial reports and interaction with external auditors

Director of Operations: reports to CEO; responsible for day-to-day internal operations including the supervision of and collaboration with program staff, organizational staff care and development, and human resources; must help develop a strategic plan and oversee/track its implementation and progress; develop, execute and track progress of program goals; ensure alignment between strategic plan and program activities

  • Program Assistant: work with department to identify improvement in processes; create step-by-step guide on the process to teach the entire team on usage; oversee entire project for delegations and efficiencies; field telephone calls, complete work processing, filing and faxing
  • Operations Entry Level: focus and work on team interaction, client meetings, sponsor registration process, donor stats reporting, event and collateral management
  • Grant Writer: write high-quality grant proposal narratives, applications and supporting documents; responsible for researching, collecting data, and writing each grant; work with department managers to compile financials and data; develop and maintain a proposal calendar
  • District Community Manager: build employee teams and provide training, motivation and direction for superior performance; identify, attract, hire and retain top talent in the industry; conduct monthly onsite review of financial operating statements
  • Database Administration Associate: maintain the constituent and transaction imports (management of data formatting and coding); ensure gift entry follows org’s coding guidelines for generating acknowledgement letters, receipts, and reports; pull fundraising reports for fundraisers
  • Policy Analyst: internal and external facing responsibilities grounded in serving the organization’s advancement of mission; think strategically about how to support beneficiaries
  • Program Manager (Entry Level): administer effective outreach; develop and facilitate robust programming; build partnerships and foster the delivery of key services

Director of Planning/Marketing: ties all marketing activity back to organizational goals; keeps mission in focus; key point of contact for all major internal and external relationships; oversees major marketing campaigns; works to deliver compelling communications that are consistent with the organization’s vision, values and business priorities; protects the brand by serving as primary contact for brand management functions

  • Digital Advocacy and Fundraising Manager: develop strategy and implement digital campaigns to recruit, engage, and mobilize people; serve as day-to-day project manager for digital campaign communications; assist in creating annual and long-term goals and projections for growth
  • Marketing and Communications Manager: Support external communications; draft marketing campaign materials, brochures, invitations and other official collateral; keep organized press lists; help generate coverage for stories in earned media and on social media
  • Copy Editor/Writer
  • Digital Content Specialist: manage social media (facebook, twitter, youtube and Linkedin); identify trends and adapt strategies; work on monthly calendars; write, design and schedule newsletter; coordinate and contract authors for blog; update website

Director of PR/Community Affairs: responsible for working with the leadership team to develop and execute a plan to advance the strategic goals of organization; lead a team that focuses on developing relationships with network; manage relationships with populations and communities surrounding the organization; focus on cultivating positive relationships with local residents and businesses; responsible for organizing local events, attending community meetings, and creating programs for community outreach

  • Education Programs Coordinator: support speaker and logistical management for all professional education activities; support continuing professional education and activity planning committees; ensure compliance with regulations and maintaining accreditation
  • Associate: act as an advocate for goals with media; conceptualize and draft written materials to support communication goals through press releases, media advisories, pitch notes; implement media outreach strategies

Director of HR: directs the planning, development, implementation, administration and budgeting of full range HR services (talent acquisition, total rewards, employee relations, organizational development, affirmative action planning); provides leadership for people-related issues and policies across organization; ensure organization is compliant with regulatory requirements of relevant laws and regulations; maintain positive approach to people and problem solutions; serve as internal representative of organizational culture

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